My Family Archive Project Plan

Krogh Family Archive Project

This document will serve as a planning tool and permanent record for the family archive project. It will include a list of materials that are in the archive as well as access and use instructions.

Print Film

  • Try to keep groups of rolls together
  • Within a particular group, make subgroups of:
    • Has prints and negatives in envelope
    • Has prints only
    • Has negatives only
  • Write on envelope:
    • Subject if you can determine
    • Date if you can find it
    • Status of prints/Negs
  • We will try to reconcile prints only envelopes with negs on envelopes if possible

Record Group List

RG 001 – Vintage Krogh prints

KFA_PrintVtgKr_0001

RG 002 – Vintage prints suitable for family distribution

KFA_PrintVtgDstr_0001

RG 003 – Vintage Donald prints

KFA_PrintVtgDon_0001

RG 004 – PHJK – DDK early prints

KFA_PrintFam_0001

RG 005 – 7 Cousins Era

KFA_PrintFam3G_0001

RG 006 – Framed Prints for Distribution

KFA_PrintFrame_001

C41 Film

0001-End

KFA_C42

 

Albums

 

301 – Green Family Album

KFA_Alb-HWK-HBK_001

302 – HWK Professional album (Maroon)

KFA_Alb-HWK_001

303 – Vintage PJB album

KFA_Alb-PJB_001

304 – Blue Leather Krogh Blackistone album

KFA_Alb-KrBl_001

305 – DDK Small Yellow Album

KFA_Alb-DDK_001

306 – DDK Small Green Album

KFA_Alb-DDK2_001

307 Donald Family

KFA_Abl-Donald_001

308 – Wedding Album 1

KFA_Alb-Wed1_001

309 – Wedding Album 2

KFA_Alb-Wed2_001

310 – Donald Family Copy Photos

KFA_Alb-DDK3_001

311 – Early PHJK DDK Red Album

KFA_Alb-PHJK-DDK-Red_001

312 – Alyson Green Album

KFA_Alb-AlysonGreen_001

313 – Early PHJK DDK Silk Album

KFA_Alb-PHJK-Silk_001

314 – Paul and Stacy Wedding Album

KFA_Paul-Stacy-Wed_001

 

Documents

 

401 – Newspaper Clippings

KFA_Newspaper_001

402 – Documents

KFA_Doc_0001

B&W Negatives

Group by notebooks and rolls

RG-500 Paren Group

 

Naming:

KFA_BW_Roll#_Frame#

 

Record Groups Reference

As media is digitized, it will be divided into archives for permanent storage.

  • These record groups will be used to generate file names
  • Record groups will also serve to make the original item findable

Record Group Categories and naming scheme

001-099 – Photographic Prints

 

  • KFA_PrintVtgKr_0001 Where PrintVtgKr is an abbreviation of the record group name, and 0001 is an arbitrary sequence number

 

100-199 – Slides

 

  • KFA_Slide101_001 Where Slide101 is the box that the slides are stored in, and 001 is the sequence number of the slide

 

200-299 – Negatives and C-41 prints

  • KFA_C41_0001_01 (Where C41 is the film process, 0001 is the roll number, and 01 is the approximate frame number)
  • Krogh_BW_0001_01 (Where BW is the film process, 0001 is the roll number, and 01 is the approximate frame number) Note that there does not appear to be any KFA BW film so far, so this name is for Peter Krogh BW film).

300-399 – Albums and scrapbooks

 

  • KFA_Alb-HWK_001

 

400-499 – Press, Publication and clippings

  • KFA_Doc001_001 Where Doc001 is the document box

 

File naming

File names will serve to identify an image as being from the Krogh Family Archive, to locate where the original item is, and to provide a unique instance per image.

 

File names will be in the following format:

KFA_xxxxx_1234.EXT

  • KFA means Krogh Family Archive
  • xxxx is the Record Group
  • 1234 is the unique identifier – when possible, this should reflect a natural order of the objects e.g. the frames on a roll of color print film or the pages in an album

 

If the work is to be given a title (e.g. “Helen Blackistone Portrait, ca.1921” this will be written to the IPTC Title field

 

Shooting Method

For each Session

  1. Shoot a photo with the small color checker, and make sure second lightest grey is about 75%
  2. Shoot a photo of the blank backdrop and measure evenness
  3. Shoot a photo of big color checker

 

DIGITAL ASSET MANAGEMENT FOR PHOTOGRAPHERS